Project 3.4 - Accountability and following through

Pillar outcome: Driving Change Well

Issues

• It’s easy to get busy with our day jobs, which makes sticking to deadlines hard.
• The resources to back the task aren’t always there.
• Need to overcome resistance and old habits, for people to understand what’s in it for them, build a shared understanding and maintain visibility.
• Staff and Member accountability – who’s responsible?
• Other roadblocks: The Rule, cyclical and iterative change.

Identified task(s)

• Change framework: structured plan at a State Council / State CEO level. A working group at a National level with representatives from States and Territories.
• Continuing conversations: everyone at Congress has a responsibility to return to their Councils and share the stories and successes of Congress 2023⁺.
• During our state groups, have a discussion around who would be interested in joining the ‘Accountability Committee’.
• Create a permanent agenda item in meetings concerning change.

Success indicator(s)

• Change/progress framework that includes project templates, status reports and identifies project responsibilities. 
• Shared understanding and clarity, with regular reporting, good data and visibility.
• Network of leaders of change.
• Accountability at local level too.
• Base change on spirit, not the written word.
• Congress projects and updates remain on the national, state and local agenda. 
• State/Territory planning during Congress identifies local priorities, targets and measures of success. 

Related sub-projects

Nil

Progress

The Project Team has contributed to the following:

• Increased clarity regarding the structures for all project teams.
• Advocating for Congress projects to be included on agenda for all National Council meetings.
• Templates to support project teams have been developed that are specifically tailored for the Congress projects.
• Supporting measures that have ensured Project Champions and project team members understand their roles and have clear expectations of the process.
• Supporting the establishment of a Champion's Network as a key element in driving change.
• Assisted in the provision of resources, including the collaborative tools being used by project teams, and the development of a project dashboard that provides real-time reporting to key internal stakeholders.
• Development of the project status tracker to report on projects at a state and national level.
• Supporting delegates to continue to communicate their personal Congress experience at their local Conference.
• Ensure early identification of projects requiring funding to align with State/Territory and/or National Council budgets.

The Project Team is currently working on developing a template to support efficient handover from the Congress Project Teams as their projects draw to a close.

Resources

Champion: Ryan Erlandsen

S/T support:

NT – seeking to align corporate and membership side for vision and accountability

Qld – follow-up meeting with Congress reps to drive accountability

Project team: Barb A; Neil D; Kay F; Kasia H; Joy K; Rosie C; Evelyn O; Melodee-Ruth E; Keenan K; Clare M; Susan D, Wanda K, Fabian J. Members wishing to join this team should contact congress@svdp.org.au

National Support:

• Establish and maintain Teams site for Project team
• Communicate on website
• Communicate with key internal governance bodies for advice on implementation, such as:
  • National Membership Network
  • National Mission, Membership & Spirituality Standing Committee
  • Spirit of Youth
• Support each Congress Project Team

• NCS via congress@svdp.org.au

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